DRAFT - TO BE APPROVED
Policy for Henry Wise Wood Parents & Alumni Association & School Council (PAASC)
Personal Information Protection Act (PIPA)
POLICY
The PAASC shall use all reasonable means to comply with the Personal Information Protection Act (PIPA).
GUIDELINES
1. The PAA & SC shall each designate a person responsible for personal information.
The designate(s) shall be responsible for responding to questions about personal information ensuring all personal information is accurate, protected from unauthorized access and destroyed once it is no longer needed.
2. The PAASC shall collect only personal information that is required to fulfill their roles, to communicate with parents or guardians, students, alumni and community members
3. The PAASC shall indicate the purpose for which the information is being collected and how it will be used when acquiring consent.
4. Personal information shall be used only for the purpose stated when it was collected unless consent is obtained for an alternative use.
5. The PAASC shall disclose an individual’s personal information, held by the PAASC, to that individual upon request.
6. The PAASC shall ensure that all personal information is accurate, protected from unauthorized access, and destroyed safely once it is no longer needed.
7. When PAASC communications are emailed to members, the sender will ensure that email addresses are entered in the “bcc” area, to retain confidentiality.